Virtual Meeting is a contemporary communication tool that enables people to communicate across geographical restrictions. It provides many advantages for people and businesses who want to increase productivity and enhance teamwork, regardless of distance.
Virtual meetings occur when participants aren’t physically present but are connected via audio and video technology. They can interact, talk, listen and even observe non-verbal signals.
A well-planned and organized preparation is essential to have a successful virtual meeting. Make sure to include a detailed agenda and clearly define the objectives for the meeting. Also, confirm that all necessary equipment and technology is available prior to the meeting. It’s a good idea to test the software or the device’s capabilities prior to the meeting to avoid any technical issues during the meeting.
Keep the discussion on track by adhering to the agenda. There is nothing that can cause attendees to turn off more quickly than a discussion which goes off topic or runs over time. It’s also essential to encourage collaboration, so you can use tools like Miro whiteboards or group texting. In addition, it’s a good idea to allow one of the attendees to take notes during the virtual meeting. This will ensure the most important decisions and concepts are recorded in the summaries of the meeting.
End the virtual meeting with a summary of the key points and any actions items. Share the summary as soon as possible via a collaborative platform, email or other means. It’s also a good idea to acknowledge attendees for their participation and mention when they’ll hear from you for instance, during an upcoming meeting or via an email or any other correspondence.